MIRS - Marysville Information Retrieval System

The new Marysville Information Retrieval System (MIRS) has replaced both the City's FilePro document website and the City's FTP file transfer server.

Please note: Content searching is currently limited with this tool and employees with a need may request an R: Drive capable of searching

Important!  MIRS should never be used for documents that have private, sensitive, or protected data.

Passwords

Settings | Password     Only users from the old FilePro system were setup in MIRS.  If you need access and you did not have a FilePro login, you will need your supervisor's approval, then please contact the Clerk's Office or I.S. to have a login setup.

Please change your password the first time you use MIRS. 
To change your password click "Settings" in the upper right hand corner and select "Change Password".

Uploading a document

Upload Dialog Box      If your Department has a Departmental folder, you will have permission to upload documents into the folder.  The "Public Records" folders are managed my the Clerk's office and will always be read only.  To add a departmental folder, please contact the Clerk's Office or I.S..

To upload a document:

1) Click "Upload" found in the upper left corner which will open an upload dialog box.

2) There are four different options for uploading, the default is "Simple".  Click the "Browse" button which opens a Windows Explorer dialog box.  Navigate to the file you want to upload and click the "Open" button.

3) Click the "Upload" button.

Creating Public Download Links

Link Menu      Any user, even a user that has no account in MIRS, may download files via a public link.

To create a "Public Link":

1) Right click the document of folder you wish to link to.  Then select "Create Public Link".

Link Dialog box      2)  Set the date you want the link to expire.  The default is one year.  A download count limit may be set. The default is 0 which means unlimited in geek speak.  A password is optional.

3) Click the "Generate" button.

4 Copy and paste the generated link into an email to send to the desired person.

Creating Public Upload Links

If you want to allow someone from outside of the City to upload a document to MIRS, here are some instructions on how to set up a Public Upload Link.   If the outside person will be uploading many documents over an extended period of time, you may contact the Clerk’s office or IS and we will create a user login for your “uploader”. 

First create a folder that you want to contain your public uploads.
Then right click the folder and select ‘View, edit and sharing’ | ‘Create public link’

In the Create public link dialog box you may change the expiration date of the link or add a password. 
You may also uncheck ‘Download files’ if you only want to allow the person to upload

Then click the generate button.
Copy the generated link and send it to the person you want to have the upload permissions.

Sample Email ---------------------------------------------------------------------------------------------------------------------------

Hello,

Here is a link to take you to our file manager server that will allow you to upload the document.

(Insert your generated link here)

Simply click ‘Upload files to this folder’
Select ‘Browse…’ and browse to the document you wish to upload.
Click ‘Upload’ and your done!

Searching

Please note: Content searching is currently limited with this tool and employees with a need may request an R: Drive capable of searching